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By Trust Travel

How to Get Organized for a Corporate travel

Organizing a corporate travel and preparing yourself to travel tour require self-reliance and proper planning. Taking the time to stay organized will ensure your trip is successful, and help you avoid unnecessary stress and complications. Make travel arrangements in accordance with your company’s policies, and keep your plane tickets, hotel and car reservations, and other travel documents in one place. Start making a packing list a couple weeks in advance, and ship samples, products, and other bulky business materials to your client or hotel in advance. In addition, learn the ins and outs of your destination so you can best represent yourself, your company, and your country if you’re traveling abroad. Although business trips are not vacations, staying organized will make the trip an enjoyable experience.

1. Making Travel Arrangements

Each company has different rules and policies in place for business trips. Some companies may allow you to use a corporate credit card for your expenses or require you to pay for expenses up front with company reimbursements paid back to you after the trip. Don’t book anything before you’re certain, and don’t be shy about asking: you’ll only look conscientious if you ask about your financial obligations.

2.Prepare travel documents for international travel

 Keep all of your required documents in one place, such as passports or visas. Include hotel and car reservations with your travel documents to stay organized. Make sure your passport or visa doesn’t expire within six months of your trip.Find out if your home country has an embassy or consulate in your destination country in case of emergencies or dangerous situations.Check with your company or check your destination country’s government website for border control to find out if you need mandatory vaccinations.

3.Book reservations and other arrangements

 If you are responsible for booking and reserving your travel accommodations, make sure you do so in advance. Reserve a hotel room, rental car, train tickets, or airline tickets, depending on your needs. Get written confirmation of reservations, especially check-in and check-out dates, so you will be sure the trip will go smoothly.

4.Mail samples, products, or other cargo ahead of time

Reduce your load by sending any required business materials in the mail prior to your trip. Talk to your client or associate at your destination about receiving and storing them if it’s convenient. Alternatively, send them to your hotel and ask them to hold the package for you. Similarly, ship as many business materials or souvenirs that you acquire on your trip home to make the trip back easier.

3.Pack efficiently for your business trip

Begin with business items such as your laptop computer, reports, and contracts. Make sure to include electronic chargersStart a packing list a few weeks ahead of time with items you will need. Starting early will give you time to add to the list gradually as you think of necessities and conveniences you’ll want for the trip.Include personal items such as clothing, toiletries, cosmetics, and prescriptions or other medications. Purchase small, travel-sized bottles of any toiletries you’ll absolutely need, and remember that your hotel offers personal hygiene products. Any liquids you bring in a carry-on must be in containers 3.4 ounces (100 ml) or smaller and all fit in a single quart-sized resealable bag. Containers larger than this must be kept inside checked baggage

4.Be strategic about your wardrobe

Plan your wardrobe based on the length and nature of your trip. Before packing, evaluate your wardrobe for clothes that will best avoid getting wrinkled. Make sure to pack one or two casual, comfortable outfits for downtime or exploring.While you want to avoid overpacking or checking a bag, don’t leave yourself unprepared. Bring an extra dress shirt or blouse in case of a spill. An extra bag might slow you down and make your trip a bit less convenient. Having to wear a stained shirt to wear a business meeting because it’s your only option will make you look unprepared and unprofessional.

5.Develop an itinerary and document contact information

To stay organized as best as possible, keep a record handy of all your traveling arrangements and appointments. Keep one easily acceptable document that lists all flight times, your hotel location, rental car company information, and scheduled business meetings.Keep a printed copy on hand, and don’t just keep your itinerary on your phone or electronic device.

6.Make sure you’ll have access to money on your trip

Obtain the proper currency, such as by using an exchange kiosk at your destination airport. Make sure your bank or credit card functions properly where you travel. Depending on the payment method your company wants you to use, you may need to verify branches of your bank exist at your destination, even if you’re traveling domestically.

7.Check your cell service

Especially if you are traveling internationally, you should research options for staying connected while abroad. Your current provider may have reasonable rates for your destination or charge exorbitant roaming costs, do your research!

Related post: How To Prepare For International Travel

8. Learn cultural information and etiquette when traveling to a different country

Some countries practice certain etiquette methods, which may be crucial to making the proper business impressions. Certain physical gestures and body movements are also interpreted differently and vary in each country. Your company or travel planner may be a good resource for learning how to communicate professionally with a different culture.

Source: Wikihow


By Trust Travel

What Are The Overseas Travel Insurance

Travel insurance

Travel insurance is insurance that is intended to cover medical expenses, trip cancellation, lost luggage, flight accident and other losses incurred while traveling, either internationally or domestically.

Travel insurance can usually be arranged at the time of the booking of a trip to cover exactly the duration of that trip, or a “multi-trip” policy can cover an unlimited number of trips within a set time frame. Some policies offer lower and higher medical expense options; the higher ones are chiefly for countries that have high medical costs, such as the India.

Travel insurance is insurance that covers medical expenses, trip cancellation, lost luggage, flight accident and other losses incurred while traveling, either internationally or domestically. While traveling, there are many things you need to know before opting for a travel insurance, below are the list to keep in mind

Why buy Travel insurance?

  • To protect your personal items while traveling
  • To protect your financial investment in your trip
  • To protect your health and well-being.

How much does it cost?

The cost of annual travel insurance policies is dependent on one’s age, trip length, trip cost, the plan you want and coverage limits.

Where can I get travel insurance?

You can get a quote for travel insurance at

You travel to enjoy your trip and want all worries managed by the insurance company that is providing you insurance. Hence, the choice of the insurer should be very carefully made. You need to consider below conditions in your travel policy:

  • Emergency sickness and accident medical expenses Limits payable in USD should be commensurate with the location you want to visit. Travel to U.S should have higher limits.
  • Are the limits offered per incident or for the entire trip duration?
  • Deductible, sub-limits, and co-payments if applicable in the policy. Some plans have sub-limits for people above a certain age group.
  • Who is the medical assistance company of the insurer? All support overseas are provided y this company and hence should have a vast network of hospitals and alarm centers overseas.
  • Pricing should be secondary while you want to compare Travel Policies. The credibility of the insurer and their assistance services are very critical as you will be in an unknown territory with very little knowledge of local laws.
  • com/Explore as the Best travel insurance Plan after doing a lot of Research in Travel Insurance Plans among various Insurance companies in India.

These are the leading travel insurance plans in India

Even though having a Travel Insurance Policy, it may not help you at the time of Claim due to the Pre-Existing Disease Clause & Sub-Limits Clause which are very important factors to choose the Right Travel Insurance Policy from more than 25 General/Health Insurance Companies available in India.

Sources – quora

How to Get Organized for a Corporate travel
What Are The Overseas Travel Insurance